How to assign tables for your guest?

Making a seating chart can be one of the most difficult parts of the planning for a couple. But here are some tips that can help make this task easier:

First of all this is something you can only prepare once you have received your RSVP’s and you would want to do this personally since you will know the friends and family members that make most sense to be seated together.

First of all consider that the effective time that all of your guest will be at their table is around 1 hour for dinner, so you don’t have to over worry about having the “best set of friends” at each table, just try to that everyone has a person they like at their table and make sure you don’t seat two guests who can’t stand each other at the same table and if you have guests that won’t know anyone at the wedding, ideally you should consider to give them a “plus one” invitation. But if that is not an option you will find some other tips to create a good mix of people at each table.

Here are the decisions you will want to make:

  1. Assign tables with open Seating vs. Assigned seats.

The first decision to make is if you will assign just the tables with your guest being able to choose any of the chairs on it (this is a common option especially when you don’t want the stress of assigning seats and also so you can give your guest the freedom to seat closely to however they want). But if you prefer to have control of who seats next to who then you will need both escort cards/or a seating chart at the welcome table and place cards to mark each seat.

  1. Sweetheart table or Big head table.

This depends on your focus: sweetheart tables where just bride and groom seat allow some intimacy to the couple as well as helping to avoid any questions or decisions about who seats on your table, especially if any of the parents are divorced, this option could avoid you some drama.

But if you are really close to your families or would like to celebrate this moment close to your friends and feel that having a separate table kind of leaves you two left out, then having a big head table for bride and groom and both your parents or the couple with the bridal party would be the best choice.

  1. Consider the space.

You would want to know how many tables your venue can accommodate according to your headcount to begin deciding who goes in which table.

Also make sure you are leaving enough space within tables so both your guest and the waiters can come in and out easily and everyone feels comfortable.

  1. Mix it up a little.

You would want to start with creating groups according to how you know them: family, friends from work, friends from college, childhood, and high school etcetera.

Allow people to make new connections by seating people with similar interests and backgrounds.

Try to avoid a “singles table” so you don’t make your guest feel uncomfortable because they are not bringing a date.

But do have a children table if you have many kids in your wedding group.

  1. Create a Chart.

To make the process simple you can use half a sheet of paper named by table number and write each name of your guests on a post-it (so you can move them in between tables if necessary), then begin placing them at each tables according to the tips above and once you are set with the decision, take a picture or transcribe the seating plan.

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